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COMMUNITY TRUST
PARISH COUNCIL
Agendas
& Minutes
Accounts
CHURCHES
LOCAL
GROUPS
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Minutes
Thursday 20th March 2014
Craster Village Hall 7.15pm
Present
Chairman
Bryn Owen.
Clerk
Helen Brewis.
Parish Council Members
Joyce Shaw, Elizabeth Pearson,
Alan Punton, John Gallon, Pauline Baird, Michael Craster & Margaret
Brooks.
In Attendance
Members of the public
Mrs P Owen, Mr M Smith, Mr H
Cummins, Mr & Mrs M Taylor.
1643. Apologies for absence. CC John Taylor.
1644. Confirmation of minutes of last meeting.
The February Minutes
were accepted as a true record with the following
alteration:
(1637.
Craster Community Trust Matters.
The
CCT have held a series of successful coffee mornings etc over the
last 3 years & have raised over £5000. There is a play
organised for Saturday night.)
1645. Parish Council
Vacancies.
2 Parish Council
vacancies.
There has been one
application received to become a Parish Councillor:-
Mr Martin Smith, it was
proposed by John Gallon to co-opt him on &
seconded by Pauline Baird. All in favour.
The Chairman welcomed
Martin onto the Parish Council.
Action Point: Clerk to give Martin
copies of the relevant paperwork to
complete for the next Meeting.
There is still one
vacancy not filled.
1 PC vacancy on the CCT
This vacancy was not
filled at tonights Meeting.
Action Point: Clerk to email CCT to
let them know the position has not
yet been filled.
1 PC vacancy on the Embleton Joint Burial Committee.
John Gallon
proposed Bryn Owen to fill the Burial Committee
vacancy & seconded by Michael Craster.
Elizabeth Pearson
proposed Pauline Baird to fill the Burial Committee
vacancy & seconded by Margaret Brooks.
A vote was taken with
Bryn receiving 4 votes & Pauline 3.
Bryn Owen joins
Elizabeth Pearson as our two members on the Embleton
Joint Burial Committee.
Action Point: Clerk to notify the
other members on the Burial Committee
that Bryn Owen is our new Committee member.
1646. Bryn Owen – Review of Standing Orders.
John Gallon has prepared
the amendments to the Standing Orders &
they have been circulated amongst the Councillors:-
1. To
allow Councillors to be called by e-mail.
The Council were asked
to agree that the summons & agenda may be
delivered by e-mail to those Councillors who agree to the process.
This was proposed by
John Gallon & seconded by Michael Craster. 6
in favour.
2.
Emergency Business.
The Council were asked
to agree that should it not be appropriate to
convene a special meeting then any emergency business will be handled
by at least two of the Executive Officers of the Council in
consultation. If only one EO of the Council is available that Officer
must consult with at least two other Councillors. Actions will be
reported promptly to the Council.
The Chair, Vice Chair
& Clerk will become Executive Officers of the
Council when they take up those positions and will cease to be
Executive Officers when they relinquish their positions.
This was proposed by
John Gallon & seconded by Michael Craster. All
in favour.
3. To
allow for the calling of Meetings &
changing times of Meetings.
An additional meeting of
full council may be convened at any time by
the Chairman of the council. In addition, if two councillors sign a
requistion for a council meeting to be convened, and the Chairman
either refuses or neglects to do so for 7 days, then any two
councillors (not necessarily those who signed the requisition) may
convene a meeting. Subject to any standing orders made by the council,
the Vice Chairman has the same powers as Chairman and can exercise
these in the Chairman’s absence.
The time & date of a
scheduled council meeting may be changed or
the meeting cancelled by vote of the council. In exceptional
circumstances the time & date of a scheduled meeting may be changed
by the agreement of at least two of the Executive Officers. If no EO of
the Council are available agreement of two other Councillors is
required to change the time or date of a meeting. The Standing Orders
in regard to notice of the meeting will still apply.
This was proposed
by John Gallon & seconded by Michael
Craster. All in favour.
1647. Planning Matters.
13/03499/FUL – Emblestone, South Acres extension.
The NCC Planning Meeting
concerning this application was held on the
night of our February meeting & we had submitted a paper to NCC via
email 4 days prior to be circulated amongst all the Councillors who had
a vote. A copy was also sent to CC John Taylor who checked at the
meeting with the clerk who assured him that the paper had been
circulated.
The planning application
was granted 4-3 & CC John Taylor was the
Chair at this meeting & would have had the casting vote but had
abstained from voting.
Bryn Owen spoke to John
Woodman AONB & asked if he’d seen our paper
– which he hadn’t & two other Councillors had not seen it either.
NCC responded by email
to say that the circulation of late
representations made is more of a courtesy and they are under no
obligation to do so. Also their solicitors had advised as the
planning approval has since been issued on 21st Feb there is nothing
that can be done except apply for a Judicial Review with a view to
getting the decision quashed.
Action Point: Bryn Owen to write a
letter to the Executive Director of
Place concerning this & requesting and acknowledgement for our next
meeting & reasons why it was not circulated when other paperwork
was. Clerk to post this letter with relevant email copies etc.
The letter was proposed
by Joyce Shaw & seconded by John Gallon.
All in favour.
14/00205/FUL – Proposed replacement dwelling on land at former 21 Whin
Hill.
Pending consideration.
1648. Craster Community Trust Matters.
There are no
matters arising.
1649. Parking in Craster.
NCC currently has money
in their budget for upgrading the quarry car
park.
Scott Grey is willing to
open the turn field for the Easter weekend
& the proceeds will be split between the Greys & the church
roof fund. Michael Craster is looking for volunteers to work on the
field gates that weekend.
1650. Neighbourhood Plan.
Ongoing.
1651. Matters arising from minutes of last meeting.
Dunstan Water Leak & Road Surface. NCC have advised that this job
has been put back for an indeterminate time as it’s a bigger job than
thought.
Michael Craster – NALC Local Councils Explained book £49.99. In
circulation.
Heugh Wynd Grass Surfaces & Mud on Footpath.
Action Point: Clerk to email NCC.
White lines require re-doing on road into Craster.
Action Point: Clerk to email NCC.
NCC Core Strategy Feedback Workshop – 11/03/14 6pm Northumberland Hall.
Bryn Owen attended the
workshop – NCC are trying to find ways via
planning to prevent housing planning applications being turned from
homes into holiday lets.
1652. Financial Matters.
Bank Balance
£21,359.68
Cheques required:-
Clerk
wages/expenses. £201.52
HMRC
£ 38.60
Action Point: Bryn Owen will
contact Lloyds & transfer £18,000.00
into a Higher Interest Account.
1653. Correspondence
received.
Michael Craster – Jubilee Tree. Will
be planted by Joan Angus on Sat
22nd March 11am on the Lonnen beyond the gate by the Quarry car park.
NCC – Working with Town & Parish Councils.
NCC – Revised Northumberland Town & Parish Council Charter
(engagement 27th Feb – 9th April 2014).
John Gallon has created
a paper as our response.
Action Point: Clerk to include this
response with the NCC Emblestone
letter to the Executive Director of Place. Proposed by Michael Craster
& seconded by Pauline Baird.
NCC – Public Transport Newsletter Feb 2014. Noted.
NCC – iNorthumberland broadband update. BT website shows
that Embleton should have fibre by June 2014.
CAN Assets Workshop (12.45-3PM Hexham 25/03 & Stannington 27/03). Noted.
John Gallon – Maintenance of fixed assets.
We are responsible for
the maintenance of the litter bins, bus shelters
& seats, therefore we need to prepare a list & have either a
volunteer or contractor to check them regularly.
It was proposed by
Michael Craster to accept the paper & seconded
by Pauline Baird.
Action Point: John Gallon to source
possible contractors & obtain 3
estimates & to contact Zurich concerning a risk assessment.
The next Meeting will be on
Thursday 17th April 2014.
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